Complete Move-in Checklist for Malaysian Renters

Before Moving In

Documentation Checklist

• Signed tenancy agreement (stamped by LHDN)
• Inventory list with photos/video of all items
• Receipt for all payments (deposit, rent, utilities)
• Landlord’s contact information
• Building management contact details
• Copy of property title or proof of ownership

Payment Records

Keep records of all payments:

• Security deposit (typically 2.5 months’ rent)
• Utility deposit (typically 0.5 months’ rent)
• First month’s rent
• Tenancy agreement stamping fee (usually split between tenant and landlord)

Move-in Day Inspection

Room-by-Room Documentation

Go through each room and document existing damage:

Living/Dining Area:

• Wall scratches or stains
• Ceiling water stains
• Floor tiles condition
• Light fixtures working
• Air conditioning units (test cooling)

Kitchen:

• Cabinet doors and hinges
• Sink and taps (check for leaks)
• Countertop condition
• Exhaust fan working
• Gas stove connections (if applicable)

Bedrooms:

• Wardrobe doors and rails
• Window locks and screens
• Power outlets working
• Air conditioning (test all units)
• Curtain rods and blinds

Bathrooms:

• Toilet flush working
• Water heater functioning
• Drainage (check for slow drains)
• Tiles condition
• Mirror and fixtures

Utility Meter Readings

Record the following and take photos:

• Electricity meter (TNB)
• Water meter (SYABAS/Air Selangor or local authority)
• Gas meter (if applicable)
• Internet/cable existing connections

First Week Tasks

Essential Registrations

1. Utilities Transfer

   • Update electricity account with TNB
   • Update water account with local provider
   • Set up internet if not included

2. Building Registration

   • Register with building management
   • Get access cards/keys
   • Understand building rules (trash disposal, moving hours, etc.)

3. Change of Address

   • Update your address with relevant institutions
   • Register for local services if needed

Safety Checks

• Test all smoke detectors
• Locate fire extinguisher
• Identify emergency exits
• Check all door and window locks
• Save emergency contacts

Protecting Your Deposit

Best Practices

1. Take comprehensive photos and videos on move-in day
2. Keep all communication in writing (WhatsApp, email)
3. Report issues immediately to landlord/management
4. Understand normal wear and tear vs. damage
5. Keep copies of all correspondence

Common Deposit Deductions

Landlords can legally deduct for:

• Unpaid utility bills
• Damage beyond normal wear and tear
• Missing inventory items
• Early termination penalties (if applicable)

They cannot deduct for:

• Normal wear and tear
• Pre-existing damage (documented at move-in)
• Repairs that are landlord’s responsibility

Final Tips

• Build a good relationship with your landlord and neighbors
• Pay rent on time consistently
• Communicate issues promptly
• Keep the unit in good condition
• Document everything

A smooth move-in sets the foundation for a good tenancy relationship. Take your time with the inspection—it’s much harder to dispute damage claims after you’ve moved in.